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Project plan

Person writing a plan

The Green ICT Project Plan (PDF 779KB) has been developed by the Sustainablity Office of ANU with the support of Division of Information (DOI) Information Services Planning and Projects Office (IS PPSO).

The Green ICT project has adopted the Define, Measure, Analyse, Improve, Control (DMAIC) approach to project management. DMAIC is a basic component of the six-sigma methodology – a way to improve work processes by eliminating defects. Using the DMAIC approach will improve efficiency and eliminate defects in the project implementation. The Project Planning and Support office will provide critical project management support and guidance during the course of this project.

diagram of the six sigma project management approach

The DMAIC methodology includes five steps:

  • define: In this step, it is important to define specific goals in achieving outcomes that are consistent with the demands of the Environmental Management Plan
  • measure: In order to determine whether or not defects have been reduced, you need a base measurement. In this step, accurate measurements of the ICT devices and their energy consumption will be made and relevant data collected so that future comparisons can be measured to determine whether or not defects have been reduced
  • analyse: An extremely important step to determine relationships and the factors of causality
  • improve: Making improvements or optimizing processes based on measurements and analysis can ensure that defects are lowered and processes are streamlined
  • control: Ensures that any variances stand out and are corrected before they can influence a process negatively causing defects. Controls can be in the form of pilot runs to determine if the processes are capable and then once data is collected, a process can transition into standard production. However, continued measurement and analysis must ensue to keep processes on track and free of defects below the Six Sigma limit.

Outlined below are the main milestones of the project.

10 February 2011 – Develop project management plan: The project plan will outline the objectives, project management methodology, risk management plan, gantt chart, communication plan for this project.

26 March 2011 – Website with information on the initiative: The website for the Green ICT project will inform the ANU community and third parties of the progress of the green ICT project, the initiatives and strategies developed, and the long term goals of the project. This website will aim to build an interactive relationship with end users that encourage feedback and cooperation between areas.

9 May 2011 – Baseline carbon inventory of ICT at the ANU: This report will outline the findings of the research done through the measurement phase of this project. The baseline carbon inventory of the ICT at ANU will provide information on the carbon dioxide emissions at ANU, the energy cost of ICT.

March-April-May 2011 – Pilot projects demonstrating stainable ICT initiatives: Various locations at ANU will be used as sites to test new energy efficient technologies that will assist in reducing the environmental impact of ICT at ANU.

June 2011 – Sustainable ICT Initiative at ANU: A policy document recommending strategies to be adopted by ICT managers at ANU would be drafted that would assist in improving the energy efficiency of the ICT infrastructure into the future.

July-August 2011 – Report and monitor outcomes /establish working group on sustainable ICT Initiative: Outcomes would be documented and a working group would be established who would look into energy efficiency of ICT.

Assumptions

  1. While evaluating baseline energy consumption, we will assume that the devices are switched on during the University operating hours and in stand-by mode after hours of operation.
  2. While measuring the power draw of the devices, Power consumption of the devices will be taken from the product data sheets, or assumed to the nearest model type where data sheets are not available.
  3. In the scope of this project, ICT devices are limited to desktop computers, servers, data centre’s, network equipment, high performance computing, imaging devices (printers, multi-function devices). The terms ICT devices and ICT infrastructure would be used interchangeably in this document to represent these six categories of ICT.
  4. ICT devices that are at the ANU Acton campus are included in this project. This does not include laptops and portable devices carried by students and staff. A strategy to incorporate the energy consumption of laptops and portable devices will be developed through this project.
  5. The baseline year for ICT energy consumption would be 2010.

Updated:  23 March 2012/ Responsible Officer:  Director, Facilities & Services Division/ Page Contact:  Systems and Information Technology